Chasing
Following up documents, approvals and payments, one email at a time.
AI automation for growing UK businesses
Less admin. More progress.
We build AI automations around your own admin: the chasing, retyping, checking and reporting. They run inside the tools you already use, so there’s no new software to learn. Anything that needs a person’s approval comes to one simple dashboard.
Works with your tools
Microsoft 365
Google Workspace
Xero
Slack
QuickBooks
HubSpot
Shopify
Microsoft Teams
Stripe
Salesforce
Dropbox
Zoom
Asana
Trello
01 The boring admin
The work your team shouldn’t be doing. AI can.
Retyping
Copying details from PDFs and inboxes into the systems that need them.
Checking
Reviewing every record by hand to catch the few that are wrong.
Reporting
Rebuilding the same spreadsheet report every week.
Illustrations
02 Our Process
From first call to admin that runs itself.
Why most AI doesn’t pay back, and the four steps we take to make sure yours does.
- 01ConversationA free call about your admin
- 02Audit and designWhat to automate, and the return
- 03BuildBuilt to your rules, team trained
- 04Run and improveMonitored, with a monthly report
03 What we do
Six services. One partner.
From the first audit to admin that runs itself: we find the work worth automating, build it, train your team, then run and maintain it.
01 / 06
01Before go-live
AI audit
We map how the work really happens, measure it, and agree in writing what the AI will do and when a person steps in.
- Process map and baseline
- Written scope and expected return
- The first automation worth building
Yours to keep, whatever you decide
02Go-live
AI build
We configure the AI to your rules, connect it to the tools you already use, and test it on real work before it goes live.
- Working automations
- Connected to your systems
- Documented and handed over
Tested on real work before go-live
03Go-live
Staff training
Your team learns the new build hands-on: how it works, how to review an exception, and how to change a rule.
- Sessions on your real work
- Short guides for every automation
- Help when questions come up
Included with every build
04Ongoing
Exceptions dashboard
Not another system to learn: one place to handle the exceptions, when a workflow needs a person to decide or approve. Approve, correct or reassign in a click.
- A live queue of exceptions
- A log of every action
- Clear owners for every item
Included with ongoing support
05Ongoing
Managed running
We run your automations day to day, monitor every one, and fix issues before your team notices them.
- Monitoring and alerts
- Fixes handled by us
- A monthly report on what the AI did
Reported on every month
06Ongoing
Automation maintenance
When your tools, rules or team change, we update the automations so they keep doing the right thing.
- Updates when things change
- Regular accuracy checks
- Reviews to find the next chore
Included with ongoing support
04 Industry experience
Our team has worked inside large organisations with complex systems.
We’ve delivered data, automation and operational systems across the public sector and healthcare, where systems are complex and accuracy is not optional. We bring that same rigour to your admin.
Previous roles held by the Adminarc team. Not clients or partners of Adminarc.
05 Automations
Eight automations. Each one takes a chore off your desk.
Configured to your rules and connected to the tools you already use. Pick one to watch it work. Most businesses start with one or two.
Information arrives as PDFs and emails and gets retyped by hand.
Invoices, forms and attachments are read automatically and turned into clean, structured data.
Automation 02Data Capture
INVOICEBrightline Ltd£2,340.00
Extracted fieldsConfidence
SupplierBrightline Ltd99%
Invoice no.INV-229199%
Date12 Oct 202699%
Total£2,340.0099%
Posted to XeroSwipe for the next automation2 / 8
Next step
Start with a conversation.
Thirty minutes by video. Tell us where the week goes, and we'll show you what AI could take off your team's desk.